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Privacy & Recruitment Notice

A Legal Disclaimer

Wake Deep Studio is committed to protecting your personal information and using it responsibly.
This notice explains what personal data we collect, how we use it, how we store it, and the rights you have in relation to your information. It applies to information collected through our website, email, social platforms, public sources, and any materials you send to us directly.
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When we refer to “Wake Deep”, “we”, “us”, or “our”, we mean Wake Deep Studio and its operating entities.
 
If you have questions about this notice or how your information is handled, please contact us at info@wakedeepstudio.com.
 
What information we collect
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We may collect personal information that you choose to share with us, including:

  • Name

  • Email address

  • Contact details

  • Portfolio links or files

  • CVs, resumes, and career history

  • Any other information you include in your communication with us
     

This information may be collected when you contact us, apply for a role, submit freelance availability, or interact with us through our website or email.
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You may choose not to provide certain information, but this may limit our ability to respond or consider an application.
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How we use your information
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We use your personal information to:

  • Respond to enquiries

  • Assess applications for employment or freelance work

  • Communicate with you about opportunities

  • Manage our recruitment and hiring process

  • Maintain internal records

  • Meet legal and regulatory obligations
     

Our legal basis for processing this information is our legitimate business interest in running recruitment, hiring talent, and responding to professional enquiries.
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Sharing and storing information
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Your information may be stored securely using trusted third-party services such as email, cloud storage, or applicant tracking tools. These providers only access information necessary to perform their services and are required to keep it confidential.
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If data is transferred outside the UK or EEA, appropriate safeguards are used to protect your information.
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How long we keep your information
 
We retain personal information only for as long as necessary:

  • Recruitment and application data may be kept for up to 24 months

  • Freelance contact details may be kept longer if ongoing interest is confirmed

  • Minimal records may be retained for legal or administrative purposes
     

You may request deletion of your information at any time.
 
Your rights
 
You have the right to:

  1. Request access to the personal data we hold about you

  2. Request corrections to inaccurate information

  3. Request deletion or restriction of your data

  4. Object to certain types of processing

  5. Request a copy of your data in a usable format
     

To exercise these rights, contact us at info@wakedeepstudio.com.
 
You also have the right to lodge a complaint with the UK Information Commissioner’s Office at ico.org.uk.
 
Security
 
We take reasonable technical and organisational measures to protect your personal information. While no system can be guaranteed fully secure, we actively work to reduce risk and review our practices regularly.
 
Changes to this notice
 
We may update this notice from time to time. Any changes will be reflected on this page with an updated revision date.

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